Privacy policy
Draft. Last updated [DATE OF PUBLICATION].
Draft for legal review. This policy is a starting draft, not legal advice. Before publishing, have it reviewed by a qualified attorney, fill in every highlighted placeholder, and confirm it matches how you actually handle data. Remove this note once the review is complete.
Who we are
This website is operated by [LEGAL ENTITY NAME, e.g. NeoCloudWorks LLC], a [STATE] [ENTITY TYPE] doing business as NeoCloudWorks Exchange ("we", "us"). Contact: [CONTACT EMAIL, e.g. privacy@neocloudworks.com], [MAILING ADDRESS].
Information we collect
When you submit our inquiry form, we collect the information you provide: your full name, company, business email address, organization type, nature of inquiry, your message, and your consent confirmation. Our hosting provider also processes standard technical information, such as IP address and browser type, to deliver the site and filter spam.
We do not ask for, and ask you not to submit, financial statements, offering documents, account numbers, government identifiers or other sensitive or confidential information through this website.
How we use information
- To review and respond to your inquiry
- To assess whether participation in the network may be a fit
- To keep records of our business communications
- To protect the website against spam and abuse
We do not sell your personal information. We do not share your information with other network participants without your agreement.
Service providers
We use a small number of providers to operate this website and handle email:
- Netlify, which hosts the website and stores form submissions
- Spaceship, our domain registrar, which forwards email sent to our domain addresses
- Microsoft, which provides the inbox where inquiries and forwarded email are received
These providers process data under their own terms and privacy policies. [REVIEW: confirm list is complete before publishing]
Cookies and analytics
We do not use advertising cookies or third-party analytics on this site. [UPDATE this section if you add analytics, a scheduling tool or a newsletter service]
How long we keep information
We keep inquiry information for as long as needed to respond and maintain business records, and generally no longer than [RETENTION PERIOD, e.g. 24 months] after our last communication, unless a longer period is required by law.
Your choices and rights
You may ask us to access, correct or delete the information you submitted by emailing [CONTACT EMAIL]. Depending on where you live, you may have additional rights under laws such as the California Consumer Privacy Act or the EU and UK General Data Protection Regulation. [LEGAL REVIEW: confirm which laws apply and add any required disclosures]
Security
The site is served over HTTPS and we limit access to submitted information. No method of transmission or storage is completely secure, which is one reason we ask you not to send confidential information through the form.
Children
This website is intended for business professionals and is not directed to anyone under 18.
Changes to this policy
We may update this policy as the network develops. The date at the top shows when it was last changed.